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BUSINESS COMMUNICATIONS

CHAPTER 14 REVIEW

True/False
  1. Traditionally, the approach to producing the final version of a formal report involved a team effort.
  2. Organizations that produce many reports and proposals usually favor single authorship as opposed to collaborative writing.
  3. If you draft your report on a personal computer, you may find it more difficult to handle the mechanical aspects of report preparation.
  4. No matter how well you write a report, you won't always get the response you want and in fact may get no response at all.
  5. The more formal a report, the greater number of components it usually contains.
  6. What distinguishes formal from informal reports is the more personal tone of formal reports.
  7. Because they fall at the beginning of a report, the prefatory parts are usually written first.
  8. A report title always starts with "A Study of" or "A Report on."
  9. It is acceptable for the title page to serve as the report cover.
  10. The letter of acceptance is the reply to the letter of authorization.
  11. The letter of transmittal says what you would say if you were handing the report directly to someone.
  12. The letter of transmittal should use the indirect approach, especially if the report is an analytical one.
  13. If a report does not have a synopsis, the letter of transmittal can be used to summarize the major findings, conclusions, and recommendations.
  14. The table of contents includes all levels of headings for the report.
  15. A synopsis of a 15-page report is at least two pages long.
  16. For a skeptical or hostile audience, you use an informative synopsis instead of a descriptive one.
  17. A synopsis is generally more comprehensive than an executive summary.
  18. Unlike a synopsis, an executive summary may contain headings and visual aids.
  19. Many reports, especially short ones, do not require a synopsis or an executive summary.
  20. Headings should be used sparingly in formal reports because they break up the flow of the narrative.
  21. An introduction is never longer than a paragraph or two.


MULTIPLE CHOICE
  1. One way to reinforce the message in the body of a report is to
  2. Which of the following is not a topic that would be covered in the introduction to a report?
  3. The introduction to a formal report
  4. The detailed information necessary to support your conclusions and recommendations should be placed in
  5. The key findings of a report are stated in the
  6. Which of the following statements is a conclusion?
  7. The recommendations in a report
  8. When you have consulted various sources to gather information for your report, you
  9. If you have a great deal of statistical information to summarize, it would be best to
  10. When preparing a table, keep in mind
  11. The best type of visual aid for showing trends over time is
  12. A surface chart is
  13. A bar chart would be particularly useful for
  14. The best way to illustrate the composition of a whole is with a
  15. When preparing a pie chart, you
  16. Flow charts are used to
  17. If you want both to control the amount of detail and to focus the reader's attention on particular parts or places in an illustration, you should use
  18. The prefatory material for a proposal is different from that for a formal report in that
  19. The body of a proposal is different from the body of a formal report in that

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Last Update: 09/07/01
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